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How to Conduct Hybrid Elections: A Complete Guide with NemoVote

Picture of Aaron Lesicar

Hybrid elections are the perfect solution for combining in-person events with global online participation. This approach allows seamless integration of both onsite and virtual voters, ensuring accessibility and flexibility.

I created this video to demonstrate how to manage hybrid elections effectively, featuring a step-by-step vote, using the hybrid elections software NemoVote:

Chapters

  1. What are Hybrid Votings?
  2. Advantages of Hybrid Voting
  3. Conducting Hybrid Elections
  4. Conclusion and Next Steps

Easy Voting with NemoVote

What Are Hybrid Votes?

Hybrid voting combines tried-and-tested onsite digital voting with the flexibility of online participation. This way, attendees both onsite and virtual can cast their votes effortlessly. The big advantage? You get to enjoy the personal connection of a physical meeting while benefiting from the convenience of the digital world—truly the best of both worlds!

Benefits of Hybrid Elections

  • Maximum Flexibility

    Participants can choose whether to vote onsite or online—whatever suits their needs best.

  • More Reach

    Virtual participants can be seamlessly included, which is a significant advantage, especially for international events.

  • Efficiency & Cost Savings

    Less effort, lower costs—made possible through digital voting.

In addition, hybrid events are more sustainable than purely in-person gatherings. However, they may increase demands on organizers due to the dual nature and added technical requirements compared to an event in presence only. As Forum Train Europe suggests, selecting simple and efficient systems is crucial to keeping things manageable. 

Managing-Voting-Successfully-with-NemoVote

How to Manage Hybrid Elections Successfully

Hybrid voting can seem complex, but with the right tools and a bit of planning, everything runs smoothly. Here’s a step-by-step guide on how to approach it:

  1. Choose a platform supporting hybrid voting

    A solution that seamlessly connects both onsite and online participation is essential. NemoVote is specifically designed for this type of voting, with features like the smart user management and projector mode, enabling smooth voting for both in-person and remote participants. The best part: Results are immediately available.

  2. Choosing the right voting method

    Decide whether the voting should take place during the event, with everyone voting at the same time, or whether different periods for onsite and online voting will be used. Many hybrid events, for instance, allow voting a week before the event, with final votes cast during the event itself.

  3. Communication is key

    Ensure your participants know exactly what to do—how to log in and where to vote. A simple, user-friendly interface and widely available education material will make it easy for everyone to join in, preventing any frustration or confusion.

  4. Test, test, test!

    It’s always a good idea to run a trial beforehand to ensure everything works smoothly. This way, you can verify that both onsite and online voting functions are flawless. Mistakes happen, but why not test and avoid them in advance?

    By the way, with NemoVote, you can start testing for free right away!

  5. Offer Real-Time Support

    Technical issues can arise sometimes.  Ensure you have a support team available during the voting process to quickly assist participants when needed. Alternatively, use a system that provides live support for you.

nemovote-voting-consulting-training

Conclusion: Easy Hybrid Voting

Hybrid voting offers the perfect solution to engage participants from around the world with maximum flexibility. Hybrid events are more complex and costly than fully online ones, but they offer great benefits like face-to-face interaction, making the experience more rewarding. With the right platform and some planning, it becomes a simple process.


Want more? Check out our article on how to master online events!

Mit NemoVote auf allen Geräten digital wählen. Mobil, von daheim und auf der Versammlung

Test, Test, Test!

The earlier you familiarize yourself with a system, the better. Start testing your vote now for free!

Test hybrid voting for free!
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